MapleSecure
Lease Signing Software for Property Managers
Sign leases, renewals, inspection reports, and maintenance authorizations electronically. PIPEDA-compliant, legally binding, with full audit trails.
What property managers do with MapleSecure
- • Send leases for signature in minutes, not days.
- • Collect tenant, guarantor, and landlord signatures in one signing session.
- • Store all signed documents in a PIPEDA-compliant encrypted vault.
- • Send notices by secure fax to the LTB or régie du logement.
The Paper Problem in Property Management
Canadian property managers process hundreds of signed documents every year. Paper-based workflows create delays, compliance risk, and avoidable operational costs.
Tenants across the country
Tenants across Canada cannot meet in person to sign. Courier delays extend vacancy periods and slow move-in timelines.
Month-end renewal pile-ups
Lease renewals concentrate at month-end. Every day of delay in collecting signatures translates directly into vacancy days.
Inspection reports need two signatures
Move-in and move-out condition reports require both tenant and manager sign-off. Coordinating in-person meetings slows unit turnovers.
Maintenance authorizations need quick turnaround
Emergency repairs require fast written authorization. Paper-based approvals delay repairs and expose managers to liability.
Physical document storage is a compliance risk
Storing physical documents containing personal information creates exposure under PIPEDA and provincial tenancy acts.
Multi-property volume
Managing multiple properties means hundreds of signing workflows per year. Without a system, tracking becomes a source of human error.
How MapleSecure Streamlines Property Operations
MapleSecure replaces paper workflows with secure, compliant, and verifiable digital processes — built for the Canadian property management reality.
E-sign leases from anywhere
Tenants sign on their phone, tablet, or computer without installing an app. Send a signing link by email and receive a signed, certified, and archived document automatically.
Multi-signer workflows in one session
Define the signing order: tenant, guarantor, landlord. Each party receives a sequential invitation. MapleSecure waits for each step to complete before advancing to the next.
Secure encrypted document vault
All signed leases, inspection reports, and authorizations are stored in an encrypted, off-web-root vault organized by property. No document resides on an unprotected server.
Court-admissible audit trails
Every signature captures the signer's IP address, timestamp, and device identifier. This data is embedded in a certificate of completion admissible before provincial tenancy tribunals.
Secure fax to regulatory bodies
Send notices to the LTB, TAL, régie du logement, or other agencies directly from your MapleSecure vault. No fax hardware required.
Integration with MapleConcierge
MapleSecure integrates with MapleConcierge property management software. Managers using MapleConcierge can initiate signing workflows directly from their existing dashboard.
Features Built for Property Management
Lease E-Signatures
Send, track, and store signed leases electronically. Supports provincial standard-form documents and custom lease agreements.
Renewal Management
Automate annual renewal signature collection. Track the status of every pending lease renewal from a single dashboard.
Inspection Reports
Get tenant sign-off on move-in and move-out condition reports. Store timestamped signed reports in the property vault.
Maintenance Authorizations
Quick-sign emergency repair approvals. Tenants sign in minutes, not days, so repairs are not delayed by paperwork.
Pricing
Start free with 2 documents per month, forever. Upgrade as your portfolio grows.
Start Free — 2 documents/month, forever
No credit card required. Full audit trails included. No expiration.
Free
$0/mo
- • Up to 2 signed documents / month
- • Audit trail + certificate
- • Canadian data residency
- • No credit card required
Unlimited
$15/mo
- • Unlimited signed documents / month
- • Audit trail + certificate
- • Canadian data residency, AES-256 at rest
All prices in Canadian dollars. CRA-registered charities receive 25% off. View all pricing →
Frequently Asked Questions from Property Managers
Can tenants sign leases on their phone?
Yes. MapleSecure signing pages are fully responsive. Tenants can review and sign leases, inspection reports, and renewal agreements from any smartphone, tablet, or computer without installing an app.
Are e-signed leases legally valid in Canada?
Yes. Electronic signatures are legally binding in Canada under PIPEDA and provincial electronic commerce acts (UECA, LCCJTI in Quebec). MapleSecure captures IP address, timestamp, and device identifier for every signature, producing a court-admissible audit trail.
How much does MapleSecure cost for property managers?
Two plans: Free (up to 2 signed documents per month, no credit card required) and Unlimited at $15 CAD/month (unlimited signed documents). Dedicated fax line, secure messaging, and document self-destruct are available as separate add-ons.
Does MapleSecure integrate with property management software?
Yes. MapleSecure integrates natively with MapleConcierge property management software. It can also be used as a standalone e-signature and document vault platform for property managers not using MapleConcierge.
Can I manage multiple properties under one account?
Yes. The Unlimited plan supports your full property portfolio under a single account, with vault folder organization by property. Designed for portfolios with hundreds of signing workflows per year.
Ready to eliminate paper from your property operations?
Start free with 2 documents per month. No credit card. Upgrade at any time.
